ZoomTopia is a virtual event designed to highlight the features and capabilities of the virtual conferencing platform: Zoom. They feature panels, guest speakers and breakout sessions to really dive into how video calls and conferencing are changing the way we live and work.

Out of ZoomTopia 2021, there were many great videos and lessons to pull from. Here are my 3 biggest takeaways from this year’s event:

15-Minute Meetings

During the first portion of the event, there was a quote that really stuck with me. “People are at their most attentive during the first 17 meetings of a meeting. After that, they start to fall off.” While this is something I have heard before, I never paid much mind to it. Living in the digital age and no longer needing to sit in a physical meeting with everyone else, I realized how true this is. A feature that is often overlooked when booking meetings is setting a custom time limit below 30 minutes (as is the default in most calendar software). Many meetings don’t need to be longer than 15 minutes, and usually, if it is longer, it may not be clear and concise enough. Obviously, some meetings may require longer timeframes, but for the most part meetings, they could easily be shortened to 15 minutes.

Hybrid Environment

Many workplaces have adopted the hybrid approach. This means offices will still be required, but employees and companies can choose how they approach hybrid work. One size will not fit all companies, nor will it work for all teams or people. It is recommended for companies to stay flexible in this regard. Companies and organizations that do not at least adopt a hybrid model will have a harder time attracting the talent it needs to continue to survive, let alone thrive. However, jumping into a fully remote model is not necessarily better than being hybrid. There are benefits and trade-offs to both and each company will have to weigh its options. Certain sectors and fields will not be able to go fully remote but can still take advantage of hybrid work options.

The Future of Work

The future of work is going to continue to constantly evolve even after the pandemic and its measures end. In fact, we were already headed this direction; the events just accelerated the adoption and need. It is recommended for all businesses and employees to consider how to transition into a digital economy. Keep an open mind about new technologies and processes that can help in all facets of your work. Some great examples are hotelling solutions for booking desks, future (or current) software to improve collaboration, more communication channels, sharing files securely and safely with clients, work from home setups and expenses, flexible work schedules, more IT and technology-related budgets, Innovation teams, and many others are just ideas that might need to be implemented in the future.